Warning Letter Pack

Create counselling notes or formal warnings guided by South African progressive discipline practice.

Counselling is often used first for performance issues. Formal warnings are used for repeated or more serious problems. Each warning should state how long it remains valid.

1. Document type

Counselling Record Supportive discussion for performance or mild issues

Verbal Warning Confirmation Written record that a verbal warning was given

First Written Warning First formal written warning

Second Written Warning Escalation after a previous warning

Final Written Warning Last formal warning before possible dismissal

2. Employer branding

Company / Employer name Company logo (optional) Date of letter

3. Employee details

Employee full name Job title Department (optional)

4. Incident details

Date of incident What happened? Rule / standard broken (optional) Any previous related warnings? Improvement required Timeframe to improve (optional) Validity period of this warning If Other, specify

Template tool only. Guided by common South African progressive discipline practice.
WorldTec is not a law firm and does not provide legal advice.
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